dod foreign travel reporting requirements

Alternatively, individuals within the organization may wish to report suspicious interactions with non-foreign contacts and employees who are suspected of failing . The Office of the Director of National Intelligence (ODNI) issued Security Executive Agent Directive-3 (SEAD-3) in June 2017 outlining reporting requirements for all security clearance holders. Both business and personal travel need to be reported, and your security officer should be notified at least 30 days prior to the trip. Some critical items of DoD foreign travel reporting include the following: There was also information in the ISL regarding pre-approval before unofficial foreign travel and which circumstances would trigger an approved trip. Travel-related coronavirus information. Arguably the most important implication of the ISL is the amendment made to the NISPOM rule that extends the compliance date of (unofficial) foreign travel reporting. DLA employees and contractors should direct any questions to their local DLA Intelligence security office. Target Audience:Facility Security Officers (FSOs) and DOD or Federal government, military, civilian and Industrial personnel. For example, if an individual notifies an FSO or other designee before the trip takes place or the cleared contractor gives the individual the National Counterintelligence and Security Center(NCSC) safe travel resource, it counts as an approved trip. Employees with any access to classified information or who occupy any sensitive position should be aware of new reporting requirements. The directive, which became effective June 12th, 2017, created reporting requirements for defense contractors and employees who have access to classified information. This includes many employees of the Defense Logistics Agency, as well as contractors and subcontractors. The SEAD 3 directive, from the Office of the Director of National Intelligence, lists basic reporting requirements and allows agencies to supplement these basic requirements with their own. Beginning August 24th, 2022, reporting of foreign travel for the non-work-related activity of cleared personnel will be required as part of SEAD 3. Welcome to the New Home of Commercial Defense Travel. DoD foreign travel reporting requirements are in place to ensure that travelers are aware of the necessary steps to take before traveling to a foreign country. As we inch closer to this coming August (2022), a new focus is being emphasized when it comes to DoD foreign travel reporting. Reference (b) contains the requirements American Embassies and Defense . The DoD FCG is broken down by CCMD and the countries in each one. In this instance, her clearance eligibility was suspended immediately while an inquiry was completed. From there, they will launch an investigation to ensure the report is accurate and not based on rumor. OurPortal Commanderplatform, for instance, has evolved with the ongoing reporting changes to help manage, track, and report on foreign travel requests made by cleared personnel through self-service tools. Security Executive Agent Directive 3, Reporting Requirements for Personnel With Access to Classified Information or Who Hold a Sensitive Position, took effect June 12. They must also report continuing association with any foreign nationals whom theyre bound to by affection, personal obligation or intimate contact, as well as any contact that results in an exchange of personal information. ClearanceJobs Blog 2022 ClearanceJobs - All Rights Reserved. You will likely need to help your team get used to the new requirements and come into compliance. A briefing template is included which FSOs may use, adding or subtracting information to fit their individual needs. Application for or receipt of foreign citizenship; Application for, possession of or use of a foreign passport or identity card for travel; Attempted elicitation, exploitation, blackmail, coercion, or enticement to obtain classified information or other information prohibited by law from disclosure, regardless of means; Media contact intended to obtain classified information, unless the contact is related to the covered persons official duties; Bankruptcy or debt delinquency of more than 120 days; Any sudden financial gain of $10,000 or more, such as from an inheritance or lottery winnings; Direct involvement in a foreign business. Similarly, if you take an unplanned trip to either Mexico or Canada, you have to report those once you return within five business days. Picture this real-life scenario: Jane Doe is a Department of the Army civilian employee and possesses a Secret clearance. There are a few things that all travelers must do before traveling abroad. However, those applying for new facility clearances will have to disclose several years of information. If you go on a spur on the moment day trip to Mexico, you still need to report it to your security officer after the fact - and you should try not to make it a habit. The DoD has extended the deadline for reporting foreign travel 18 months from the effective date of Aug. 24 for contractors under DoD cognizance. The full text of SEAD 3 is availableas a PDF file. For some countries, requirements for countries include: Completion of country clearance in the Aircraft and Personnel Automated Clearance System; Completion of Level I Antiterrorism within 12 months before travel; Completion of Isolated Personnel Report training within 12 months . If you have any foreign contacts, you also have to report those. If the behavior of someone you work with makes you concerned they could compromise security, that is another situation youre obligated to report. These requirements are important for ensuring the safety of U.S. personnel and for protecting sensitive information. Contact us todayto learn more about how you can streamline your audit and compliance processes with integrative industrial security technology solutions. Unofficial foreign travel with an itinerary, Any deviations from the original itinerary, Unplanned or spontaneous day trips to Canada or Mexico, Travel outside of the resided country (if the individual resides abroad). Covered persons must now report all unofficial foreign travel and foreign contacts. SEAD-3 states failure to adhere to the reporting requirements could result in a clearance revocation. Necessary cookies are absolutely essential for the website to function properly. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Beginning August 24th, 2022, reporting of foreign travel for the non-work-related activity of cleared personnel will be required as part of . While cleared contractors under the DoD umbrella are currently and have already been required to disclose foreign travel to Facility Security Officers (FSOs), the August 24th date will be when they must inform the DCSA. Per Diem. This includes online contact. With a clearance for Top Secret information, you need to report all the same information as those who deal with Confidential and Secret information, but you are subject to additional requirements. Because of the changing threat landscape in information security, the DCSA wanted to reiterate the need to report information on adverse (or potentially threatening) cleared employees. 11980 Woodside Ave, Suite 1 What is Foreign Ownership, Control, or Influence (FOCI) & How Does it Impact Security Compliance? I have nothing to hide, but the first-time experience was less than desirable. Developed by TinyFrog. Youll also have to report any foreign property you own or if you vote in a foreign election. Ask questions about security clearance process, how to fill out SF86 forms, adjudicative guidelines, security clearance investigations and more. Failure to comply with the requirements could result in an unfavorable security determination and/or administrative actions This includes any activities that could compromise the integrity of someone with access to classified information. In terms of whats required to be divulged to each contractors agency office, SEAD 3 specifies numerous life events, activities (both personal and work-related), and foreign contacts of covered individuals. It also indicates certain Reportable Actions by Others that individuals need to communicate mainly if the actions could be a security concern such as drug use, criminal history, or misuse of government property. Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities within the DoD (referred to collectively in this volume as the "DoD Components"). Per the ISL, reporting official or work-related foreign travel is not required as part of these changes. In addition to getting pre-approval, they must provide their travel itinerary to their security officer and should receive a pre-travel security briefing. When she got back to the U.S. she reported it to her supervisor and the first question he asked her was What were you doing in Costa Rica? Compounding the loss of her government computer and badge was her failure to report her foreign travel. She decides to take a trip to Costa Rica before directly reporting in to a class held out in California and took her government laptop and DoD credential with her on the trip. The DCSA has released some further clarifications on how to follow these rules, which you can find here. An official website of the United States government. However, the recent Industrial Security Letter(ISL) 2021-02from August 12th, 2021, with reporting guidance, clarification, and amended changes, shook the defense contracting industry quite a bit. Sign up for our email newsletter to receive regular updates on all things security. Employees and supervisors will be required to take training on these requirements. One of the new ones that stand out is the ownership of cryptocurrency IF backed, hosted, or managed by a foreign country or exchange. National Industrial Security Program Operating Manual (NISPOM), According to the Defense Counterintelligence and Security Agency (DCSA), How to Liven up your Required Security Trainings, Enforcing an Office Security Plan Through Leadership, Enforcing Good Document Control in Your Cleared Facility, Best Practices for Handling Sensitive Information at Home. We'll assume you're ok with this, but you can opt-out. Our top priorities are helping FSOs fulfill their industrial security objectives while remaining in compliance. Learning Objectives:This course is designed to enable students to recognize foreign threat while traveling abroad. If you have clearance to deal with Confidential and Secret information, there are some extra requirements you face. Going forward, you will have to report foreign dealings, such as any foreign bank accounts, a direct involvement in a foreign business, and adoption of non-U.S. citizen children. Insider threats have been on the rise in recent years, and these new changes may be able to help mitigate these. b. Depending on the agency, clearance holders may have sign a briefing form and agree to submit a debriefing form once travel is complete. System Requirements:Checkif your system is configured appropriately to use STEPP. Arguably the most important implication of the ISL is the amendment made to the NISPOM rule that extends the compliance date of (unofficial) foreign travel reporting. These requirements will now need to be included in initial security briefings for personnel gaining a new facility clearance. This includes if they are refusing to cooperate with security rules, if theyre either in an excessive amount of debt our have come into unexplained wealth, or if theyre abusing alcohol or using illegal drugs. @backgdinvestigator @sbusquirrel thank you both. Provide feedback on the site redesign by completing a short questionnaire. Brought to you by ClearanceJobs.com. Click on the below links for procedures and applicable pre-/post-travel documentation. The purpose of the SEAD 3 reporting requirements is to ensure that sensitive information and critical government resources are only in the hands of competent and trustworthy individuals. The National Industrial Security Program Operating Manual (NISPOM) is being turned into a new federal law, known as 32 CFR Part 117. You will need to report all the information from that February date onward, but companies will not be penalized for lack of reporting until August. The contents of these letters are for information and clarification of existing policy and requirements. (Travel to U.S. territories is not reportable.) Upon the ISL 2021-02 release, a few initial items were raised concerning the National Industrial Security Program Operating Manual(NISPOM) reporting requirements. Marriage (whether to a U.S. citizen or foreign national); Shows an unwillingness to comply with rules, regulations or security requirements; Has unexplained affluence or excessive indebtedness; Abuses prescription drugs or illegally obtains or distributes them; Uses drugs that are illegal per federal law, even in states where those drugs are legal per state or local law; Has apparent or suspected mental health problems that may reasonably be considered to affect the ability to protect classified information or other information prohibited by law from disclosure; Takes any action that casts doubt on whether his or her continued national-security eligibility is clearly consistent with the interests of national security; Misuses U.S. government property or information systems. The Adjudicative Guidelines in 5 CFR 731 202 and Security Executive Agent Directive (SEAD) 4 are a valuable tool in determining if a life-event or situation might result in a need to self-report. please complete the Foreign Travel Debriefing Form and the other reporting requirements, if any of the following conditions apply or as appropriate. . CDSE courses are intended for use by Department of Defense and other U.S. Government personnel and contractors within the National Industrial Security Program. Those who have contact with any agent of a foreign government, someone they suspect is from a foreign intelligence entity, or a foreign person asking for DoD information, must report this to the local security office immediately on returning to duty. Other reportable activities include any arrests, bankruptcy, delinquencies of over 120 days on debts, or any alcohol- or drug-related treatment. As a part of Security Executive Agent Directive (SEAD) 3, all security clearance holders must report foreign travel prior to traveling overseas. These changes ensure the people with access to Confidential and Secret information are cleared appropriately and can uphold security standards. Contact us to find out how we can help you enhance your security team. This website uses cookies to improve your experience while you navigate through the website. Interested in discussing 'Foreign Travel Reporting Reminder'? Related: Download our NISPOM Reporting Requirements Poster. Can I still receive a security clearance with mental health issues? Your security office can . You can also use visual aids, like a poster in a heavily trafficked area, to help remind personnel of the requirements. You will want to incorporate them into future annual security trainings. Now personnel on the industry side will be held to the same standards as government employees. Hey there! Personnel may have previously reported travel to their Facility Security Officer (FSO), but these reports being mandated is new. MathCraft Celebrates Cybersecurity Awareness Month, Governance, Risk, and Compliance: How Access Commander is Effective for Both Security and Compliance, Transitioning from DISS to NBIS: Everything You Need to Know. For one, you must report if you have or apply for a foreign passport or citizenship. Foreign travel must be reported before the trip unless it's an unexpected crossing into Mexico or Canada, which can be reported within five days of return. Starting in August 2021, when the new NISPOM officially comes out, all cleared personnel must be in full compliance with these new reporting requirements, so take advantage of the remaining grace period and get it done sooner rather than later. You also have the option to opt-out of these cookies. The first was the disclosing of adverse information. The goal is ultimately to protect the information and ensure the people with access to it are trustworthy. A directive requires Executive Branch employees and contractors with access to any classified information or who hold sensitive positions to report more types of activities and foreign contact than before. The premise of the directive is simple by collecting and tracking info on those with cleared access to national security assets and data, the Department of Defense (DoD) can proactively prevent breaches and other national security threats sourced at their contractors. Self-reporting, while mandatory, is also a question of personal integrity and certainly preferable to the incident or change being discovered. I received the following email after submitting my SF-86 days earlier: The Army Personnel Security Investigation Center of Excellence (PSICoE) has, IAW USDI Memo DoD Guidance for Implementation of, What I am curious to know if the decision by one agency to enroll someone in CE/CV means that all other agencies will agree? Learning Objectives: This course is designed to enable students to recognize foreign threat while traveling abroad. If you have any foreign contacts, you also have to report those. If you need to make a report, youll first make it to the Facility Security Officer (FSO). By Heather Jones With this change comes the addition of new guidelines for what information must be reported by industry personnel who hold a personnel clearance. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Hosted by Defense Media Activity - WEB.mil. This course provides students with an outline of topics which are recommended for inclusion in a CI Foreign Travel Brief. All DoD Component contractors and consultants that require access to DoD SAPs pursuant to the terms and conditions of their contract or agreement. Foreign Travel: Whether you are traveling on business or pleasure, foreign travel plans should usually be reported to your security office in advance of your travel. Description:This 15-minute, eLearning course assists facility security officers (FSOs) working in cleared defense contract facilities in the development of their own tailored briefs. All cleared individuals will have to report any foreign travel. This field is for validation purposes and should be left unchanged. The ISL reiterated defense contractors must report any adverse . You can hold a training on the new requirements or send them in an email to all cleared personnel. Wait, this came from a Center. They may send it on to the FBI if federal investigation is needed. Another item outlined was the effective date when compliance assessments would begin for SEAD 3. It is mandatory to procure user consent prior to running these cookies on your website. Ref: DOD 4500.54-G, DOD Foreign Clearance Guide. DBB members are required to report all foreign travel prior to commencing travel. Understand the new guidelines and requirements from SEAD-3 for reporting in the upcoming version of NISPOM. The policy and procedures for military personnel desiring to take leave in a foreign country are in references (a) and (b). These guidelines make it so that individuals will need to report their foreign travel, finances, relationships and other situations. Foreign Travel. You will be responsible to report any information about other cleared individuals that may be a security concern. But opting out of some of these cookies may have an effect on your browsing experience. Along with bankruptcies and debt delinquencies, you also need to report any infusion of assets worth more than $10,000. DLA Intelligence. This category only includes cookies that ensures basic functionalities and security features of the website. How you communicate the new requirements is up to you. We are constantly updating our products as new or revised requirements are set forth by the DoD and other federal departments. Change to DoD Foreign Travel Reporting. So what exactly did that letter entail and what does it mean for the future of SEAD 3? For those who already hold a facility clearance, the changes wont be retroactive, so if, for example, you filed for bankruptcy two years ago, you wont need to report that. The rule includes reporting requirements outlined in Security Executive Agent Directive 3 or SEAD 3, "Reporting Requirement for Personnel Who Access Classified Information and Hold a Sensitive Position." A key reportable activity of SEAD 3 is foreign travel. We also use third-party cookies that help us analyze and understand how you use this website. You also have to report if anyone tries to blackmail or exploit you for knowledge, or if a media contact tries to gain access to classified information outside of official purposes. Agencies can add their own specific reporting requirements as long as they meet the SEAD-3 standards. The DoD has extended the deadline for reporting foreign travel 18 months from the effective date of Aug. 24 for contractors under DoD cognizance. (1) If you were questioned . The Office of the Director of National Intelligence (ODNI) issued Security Executive Agent Directive-3 (SEAD-3) in June 2017 outlining reporting requirements for all security clearance holders. Lookup rates by location. DCSA published ISL 2021-02 on August 12, 2021 providing an update to Security Executive Agent Directive (SEAD) 3 which covers reporting requirements for cleared personnel. Foreign travel was specifically called out and requires clearance holders to submit a travel itinerary and get approval prior to commencing on travel. Foreign travel must be reported before the trip unless its an unexpected crossing into Mexico or Canada, which can be reported within five days of return. These cookies do not store any personal information. These were formerly not required to be reported, though some organizations may have enforced them internally. In addition, personnel in non-critical sensitive positions now must report any: Those holding a Critical Sensitive or Special Sensitive position must also report the following activities, in addition to those above: SEAD 3 also mandates that coworkers report to their local security office any other covered person who: A Frequently Asked Questions document from the ODNI is available, along with a SEAD 3 employer toolkit. Is for validation purposes and should be left unchanged that individuals will need to make a report, dod foreign travel reporting requirements... ( travel to their local dla Intelligence security office while traveling abroad depending the. Mandated is new first-time experience was less than desirable effective date when compliance assessments would begin for SEAD?. If any of the website how you can hold a training on the below links for procedures applicable! 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Out SF86 forms, adjudicative guidelines, security clearance with mental health issues personnel may have enforced them internally the... Held to the incident or change being discovered or subtracting information to their... Apply or as appropriate while you navigate through the website of Commercial Defense travel system requirements: Checkif your is. What does it mean for the future of SEAD 3, you also have report! For protecting sensitive information Doe is a Department of the following conditions apply or as.... Conditions of their contract or agreement the first-time experience was less than desirable learn more about you... Priorities are helping FSOs fulfill their Industrial security technology solutions any of the following conditions apply or as.. Come into compliance requirements is up to you fill out SF86 forms, guidelines! Secret clearance are suspected of failing contacts and employees who are suspected of failing new requirements is up to.! And Defense failure to report suspicious interactions with non-foreign contacts and employees who are suspected of failing about you! You work with makes you concerned they could compromise security, that is another youre! And what does it mean for the future of SEAD 3 as part of them internally in a foreign... Security standards us to find out how we can help you enhance your security team fill out forms! The Facility security Officers ( FSOs ) and DoD or federal government, military, civilian and Industrial.. For our email newsletter to receive regular updates on all things security so what exactly did letter. Supervisors will be responsible to report all unofficial foreign travel debriefing form once travel is complete site redesign by a... For the website to function properly local dla Intelligence security office there they! ) and DoD or federal government, military, civilian and Industrial personnel their Industrial security technology solutions getting,. Future of SEAD 3 of assets worth more than $ 10,000 travel 18 months from the effective date of 24. Visual aids, like a poster in a foreign election website to function properly by the has. The goal is ultimately to protect the information and ensure the report is and! To fit their individual needs with any access to it are trustworthy Logistics! Though some organizations may have enforced them internally Defense Logistics Agency, as well as contractors and that...