Also, keep in mind that both these solutions are dependent on your Azure AD Connect server up staying and running. For many years, Office 365 only supported WS-Federation for federated authentication to Office 365. Configure single sign on for Office 365 using SWA or WS-Federation. Soon, we will also offer enhanced offboarding capability that will allow you to remove licenses for deactivated users. Active Directory has all the information about users, distribution and security groups. Office 365 then handles authentication requests directly, without federation. Our main complain that we cannot use the only one domain for admin access and SSO. Its an old architecture that requires maintaining lots of software in your onpremises IT environment. Yes. Then open the newly created registration. See Add Office 365 to Okta. The Active Directory groups have already been imported via the Okta agents. All these systems integrated with Active Directory, and with it, companies achieved a single sign-on (SSO) experience. Various trademarks held by their respective owners. This is your default Microsoft domain in. They can be installed on any existing Windows server that is joined to your Active Directory domain. This guide provides the information to configure Office 365 in your Okta org. We are working with the service . RingCentral. The Okta Integration Network has more than 6,500 built-in app integrations. This removes yet another manual and disconnected task from your Office 365 deployment. Multi-tasking managing multiple application owners and technical contact to drive SSO integration and external user provisioning objective and Radius server troubleshooting. This method is called delegated authentication. User and group synchronization. In the General Settings tab, enter your Microsoft tenant name. Log in to your Okta org with Super Admin credentials. Okta has no preference of the MFA solution you want to use with Office 365, therefore you can integrate our cloud service with RSA SecureID, Symantec VIP and other cloud MFA vendors like Duo Security. (PowerShell) WS-Federation, you need to configure a separate instance of the Office 365 application within Okta for each domain you have in your office tenant. Man-in- the-middle attacks are prevented using server-side SSL certificates. Worse, they were designed over 10 years ago based on old legacy architectures. The tasks below apply to both commercial Office 365 and Office 365 Government Community Cloud (GCC) High tenants. Read! These thick clients use WS-Trust, a less flexible method of authentication which required the software client to have specific knowledge about the login process. This is not a one-time copy when you migrate, but a constant sync of identity information between Active Directory, Okta, and Office 365. Microsoft Office 365 Get started by deploying Office 365 in your Okta org. Okta access policies go beyond just the enforcement of MFA. Office 365, however is a SaaS application. To ensure that you can perform all steps in this guide. Integrating AD with Office 365 Secure Integration Security is a key component of the Okta Active Directory agent. Instead of deploying AD FS, use their directory synchronization solution, Azure AD Connect. The provisioning features in the Okta Office 365 application also allow you to assign licenses to any Microsoft Online service, and assign roles directly from within the provisioning UI. Furthermore, you can find the "Troubleshooting Login Issues" section which can answer your unresolved problems and equip you with a lot of . If your employee is accessing Outlook via a browser and they do so from your company headquarters, theyve usually passed some physical security measures, such as key cards to open doors. The Add Microsoft Office 365 page appears. Okta isnt just about authentication and provisioning its about the full identity life cycle for Office 365. Unlike Microsofts approach, Oktas agent architecture avoids the hassle of opening internet ports, proxying and load balancing user authentication traffic, and having to host the federation service. Then select Create. Users become frustrated because they now have to manage more than one password, and IT administrators become frustrated with disconnected environments. Modern Authentication helps secure Office 365 resources using multi-factor authentication, certificate-based authentication, and SAML-based logins (such as federation with Okta), for a true single sign-on experience. Send automated emails, organize your inbox and search through conversations in Office 365. MIM deployments require a minimum of 1-2 months and result in 2-4 new servers you need to maintain. Microsoft Azure Active Directory. Active Directory has traditionally been the place where the enterprise stored all information about users, but that is becoming obsolete. If you are working with Microsoft or one of their partners to migrate to Office 365, you may be advised to go through a lengthy clean up or consolidation of Active Directory. Unlike AD FS, which requires you to set up certificates, review claims policies and expose the service to the internet, Okta has preconfigured the connectivity to Office 365 to help you easily set up a WS-Fed integration. Learn more. Because Okta is a true identity management platform, you can mix both LDAP and Active Directory groups and/or users for Office 365. In order to achieve this certification, you must hold a valid Okta Administrator certification and pass either the Certified Consultant Exam or the Certified Consultant Hands-On Configuration Exam. From professional services to documentation, all via the latest industry blogs, we've got you covered. On the Azure AD menu, select App registrations. You cant use Azure AD Connect because it doesnt connect to any cloud service other than Office 365. You can now control who has access to Office 365 by simply managing group membership in Active Directory. Do not see what you need? Get started. Combined with the automated provisioning and license management, your company needs to do only a few initial tasks, such as create a user in Active Directory and assign them to a group, and Okta will automate everything else. AD FS, while complicated and expensive to deploy, brings the authentication immediately to your Active Directory environment. All subsequent logins will be secured with a second factor; there is no extra work required. Complexities in Active Directory are not always addressed with free tools offered by Microsoft, and they and require you clean up and fix data prior to migration. Gdit Okta Sign In will sometimes glitch and take you a long time to try different solutions. AD FS and Pass-through Authentication authenticate Office 365 users to their Active Directory account by responding directly to the user authentication requests. Although end users credentials are validated against local Active Directory, Passthrough Authentication may not meet the criteria for larger customers, as it currently does not support deployments with untrusted Active Directory forests. The agent maintains an outbound connection to Okta over standard secure web protocols (SSL/HTTPS). This paper discusses in detail about Okta and Office 365, but keep in mind that Okta is a much larger identity platform that addresses a wide variety of use cases across many other services. https://platform.cloud.coveo.com/rest/search, https://support.okta.com/help/s/global-search/%40uri, https://support.okta.com/help/services/apexrest/PublicSearchToken?site=help, This is the tenant that you want to integrate. For example, if you have five domains under your office tenant, you would have five office apps in Okta, each pointed to the same office tenant but set . There is no need to create, set up, and configure new, dedicated on-premises servers or databases as with AD FS. Because Okta hosts all services for you, you can quickly take advantage of other features with only a few clicks. Involved in requirements gathering discussion with IAM and helped them utilize Okta 's SSO feature for Workday. If you need to add MFA to your Office 365 login process, it is simple to enable an MFA policy once for your Okta org. Today, Blue Bird has more than 1,500 employees, Georgia-based manufacturing facilities and an extensive network of Dealers and Parts & Service facilities throughout . Get started with Office 365 provisioning and deprovisioning, Get started with Office 365 sign on policies, Advanced integration topics for Office 365. Microsoft therefore updated its own Office clients to use the new Azure Active Directory Authentication Library (ADAL, or sometimes known as Modern Authentication). This is the domain that you want to federate. The UPN requires a domain that is public on the internet, for example, [emailprotected] However, many Active Directory environments are built with private, non-public DNS domains that cannot be used on the internet, resulting in usernames like [emailprotected] Therefore, the integration from Office 365 to Active Directory must figure out how to map the AD user with an invalid username to a valid Office 365 format. Log in to your Okta org with Super Admin credentials. A typical Okta customer has two, three or more agents installed in their Active Directory domain, but some customers have connected over 100 Active Directory domains to a single Okta tenant. To avoid consolidation, customers could use MIM and replicate all the data from the different Active Directory environments into a single, new Active Directory forest. Network connectivity from the cloud, all the way in to your Active Directory servers must be reliable. For users who have an Active Directory account, we delegate that authentication back to Active Directory via our network of agents. In the same way you chose Office 365 because its more feature rich, less hassle to run, cheaper and more secure than the on-premises equivalent, Okta is the same logical choice for identity. Vendors like Microsoft, IBM, Oracle, and CA have been using this approach to identity for over a decade. Okta developed a totally new way of connecting the cloud back to the datacenter without having to deploy new servers with large-scale software to configure and maintain. Exchange integrates heavily with Active Directory, and for many years IT administrators have invested massive time and effort in managing users and groups and other Exchange data in the directory. How do you easily connect your existing users, groups and other Exchange/Lync information in Active Directory to Office 365, and keep it up to date? Typical workflow for deploying Microsoft Office 365 in Okta Get started with Office 365 sign on policies Get started with Office 365 provisioning and deprovisioning Simply assign the relevant groups to the Office 365 app in Okta to control who has access to login to Office 365. Office 365's identity barrier Migrating to Office 365 from can present many challenges. These tools are not suited for the new cloud era, and force compromises when its time to deploy Office 365. Search and add Microsoft Office 365. Integrations can also extend Okta's functionality or integrate with your service in more complex ways. Click on "Provisioning" tab. Various trademarks held by their respective owners. I hate 5-6 rounds of interviews. If one of the servers an agent is installed on is not available, as long as there is at least one more agent installed, Okta will automatically and transparently fail over to the next agent. Instead, you create a policy that defines when MFA should be applied, and assign groups to that policy. Zapier does not currently support Outlook.com addresses or Home 365 accounts, only business or Enterprise. In summary, Okta was built from scratch with the cloud in mind, creating the concept of identity and access management as a service. As an identity provider on the Azure AD federation compatibility list, Okta partners with Microsoft to ensure the Okta service fully supports this new method of authenticating to Office 365. We focus on automating many of the IT administrators tasks, while simplifying end users access to Office 365. To connect with a product expert today, use our chat box, email us, or call +1-800-425-1267. Step 2. Okta also has the most mature provisioning integrations, and a mature mobile access management platform that is integrated with identity. Okta simplifies their Office 365 account setup. Azure AD Connect, on the other hand, is a single server with no automatic failover. See Federate multiple Office 365 domains in a single app instance. Link to the provisioning scenarios in the Office 365 integration: https://help.okta.com/en/prod/Content/Topics/Apps/Office365/References/provisioning-types.htm 2. The challenges of synchronizing user and group information into Office 365 is not confined to on-premises systems. Now that youve moved your Exchange, SharePoint and Lync workloads into the cloud, you want to increase the security of users accessing this data. This tool requires you deploy a new dedicated server that connects to your Active Directory, copies the password hash, secures it again by hashing the hash, and then stores it in Office 365. Once again, Microsoft is forcing you to make a compromise. Okta Conditional Access Office 365 will sometimes glitch and take you a long time to try different solutions. When you start with Okta, you provide air-tight security while rolling out Microsoft Office to hundreds of employees spanning your entire enterprise, all in record time. Copying and keeping this information up to date in Office 365 is critical, especially for Exchange migrations. Add an instance of Office 365 in your Okta org. Okta presents you with all licensing and role management options directly in the application assignment UI. https://platform.cloud.coveo.com/rest/search, https://support.okta.com/help/s/global-search/%40uri, https://support.okta.com/help/services/apexrest/PublicSearchToken?site=help, Typical workflow for deploying Microsoft Office 365 in Okta, Get started with Office 365 sign on policies, Get started with Office 365 provisioning and deprovisioning, Advanced integration topics for Office 365. Microsofts tools, like AD FS and Azure AD Connect, do not deliver a true end to end experience for both the IT administrator and the end user. Deploy Office 365 with Okta Moving to the cloud can be complex. Okta is truly a modern approach to identity, with an architecture that was built from the ground up with the cloud in mind. To prevent this, you must configure Okta MFA in order to satisfy the Azure AD MFA requirement. Depending on your license type, some topics in this guide may not apply to you. Attempting to solve this problem of authentication using the Microsoft legacy technologies forces a choice among a few options: Implement Azure AD Connect and federate the authentication from Office 365 back to on-premises Active Directory using Active Directory Federation Services (AD FS), Sync the password hash from Active Directory into Office 365 using Azure AD Connect, Implement Azure AD pass through authentication (used with Azure AD Connect). If you have increased complexity in your Active Directory environment, Azure AD Connect struggles, and you must upgrade to the bigger Microsoft Identity Manager (MIM). This automatic failover is transparent to both the end user and the IT administrator. Do you invest in building out and maintaining a highly scalable federated identity service with AD FS; do you lose the benefits of true single sign-on and deploy a single server to copy your password hash into Office 365; or do you place your trust in a newer solution that has not been optimized for large scale Active Directory environments? The advantages of Office 365 are about moving away from hosting your own services, not deploying more servers. We only have two domains: our microsoftonline and one for our Gogole Workspace and it is also used for our SaaS website ( bitrise.io ). How does Okta do this? Most IT admins wish to minimize the impact of moving to Office 365 on their users. Please enable it to improve your browsing experience. Azure AD Connect is the evolution of an on-premises product designed back in 1999. Read and watch how companies are using identity authentication to securely connect to Office 365: Whitepaper The identity problem can be broken down into four main areas: Authentication. Okta is the best of AD FS, Pass-through Authentication, and Azure AD Connect. One of the greatest is the issue of identity. Automation isnt just for the IT admin. It involves two main phases: managing access for the user from the on-premises system to using the cloud and then migrating data from these on-premises systems (employee email, files and contacts) to the cloud environment. Both Azure AD Connect and MIM are based on a 10-year-old onpremises meta-directory called Microsoft Identity Integration Server (MIIS). In instances where there are multiple domains and forests, that number can climb dramatically and start to include deployment of SQL server clusters. Oktas cloud service now has a pool of agents, all connected to Active Directory, ready and waiting. Empower agile workforces and high-performing IT teams with Workforce Identity Cloud. Solving the authentication challenge is only half of the problem. When Okta licenses users, you can also specify specific services in each Microsoft Online license a user gets. This server regularly communicates to all the connected systems, gets updates and transfers changes to Office 365. Office 365 Integration Knowledge Hub May 3, 2022 Content You can learn concepts, best practices, and deployment strategy for integrating Office 365 with your Okta products with this Knowledge Hub. We integrate with a large variety of 3rd party MFA vendors. Active Directory environments can be complex and often contain incorrect or inconsistent data. Microsoft has another option. Secure your consumer and SaaS apps, while creating optimized digital experiences. Simply download and authenticate to Okta Mobile, our mobile application for iOS and Android, and access all your assigned applications directly via Okta Mobile. This guide provides the information to configure Office 365 in your Okta org. In the General Settings tab, enter your Microsoft tenant name. Go to Applications > Add Application. Innovate without compromise with Customer Identity Cloud. Search the Okta Integration Network for the Office 365 app, and add it to your Okta organization. For more information, see Configure Office 365 GCC High Tenant. MIM allows for total control, but is costly to configure, deploy and manage. Pricing Microsoft Azure Active Directory and Okta Identity Cloud both offer forever free versions. But Okta doesnt stop there, we also have a Java-based agent that our customers and partners have integrated with other on-premises systems like Oracle HR platforms and mainframes. Oktas approach also means you dont have to copy your Active Directory password hash into the Office 365 service, because authentication takes place in Okta, delegated to your Active Directory. Looks like you have Javascript turned off! Furthermore, you can find the "Troubleshooting Login Issues" section which can answer your unresolved .